Thank you notes let the person know how much you appreciative you are. There are many occasions where it would be appropriate to write a thank you note such as when you receive a gift, when someone attends an event that you hosted, when you receive assistance from someone or are shown hospitality.
Start your note by addressing the recipient(s).
(Dear Aunt Susan,)
State What You're Thankful For
Let the recipient know what you're thanking them for.
(Thanks so much for the fuzzy blue blanket that you gave me for Christmas.)
Add Some Details
Give some more details about why you're so thankful. You can tell the recipient what it meant to you. If you received a gift, you can tell the recipient what you plan to do with the gift you received.
(This winter has been so cold so I've been using the blanket every night and it's kept me very warm.)
Build a future connection into the note.
(I look forward to seeing you again at our next family reunion.)
Thank Them Again
Thank the recipient one more time.
(Thanks again for your thoughtful gift.)
Wrap up your note with a closing and signature.
Thank You Note for a Gift
Thank You Note for Dinner
Thank You Note for a Baby Shower Gift
Tips for Writing Thank You Notes
- Try to handwrite the note rather than type it. Writing forces you to expend more effort on this task but if you're concerned that your recipient will not be able to read your handwriting, then it would be acceptable to type your note.
- When acknowledging a gift you received, be very specific in your description of it. For example, writing "Thank you for the blouse" isn't as expressive as the following: "Thank you for the beautiful white silk blouse. I will really enjoy wearing it."
- Try to send the thank you notes out quickly, within a few weeks of the occasion. Send out the note even if it's late, but apologize in the note e.g. Sorry it took so long, but I want to thank you for...